Port Projects
Current Projects & Bids
Coupeville Wharf Roof Replacement Project Bid Packet
PORT OF COUPEVILLE
COUPEVILLE WHARF BUILDING EMERGENCY REPAIRS BID ADVERTISEMENT
BID ADVERTISEMENT 00 11 00 – 1
SECTION 00 11 00 – BID ADVERTISEMENT
The Port of Coupeville is seeking bids for the following project:
COUPEVILLE WHARF BUILDING EMERGENCY REPAIRS
SCOPE: The project involves replacement of the existing asphalt shingle roofing and
underlayment with new metal shingle roofing panels and underlayment, replacement of
gutters and downspouts, and targeted structural stabilization improvements to the
existing roof framing.
PROJECT MANAGER: Chris Michalopoulos, Exec. Director (360) 222-3688
Mary Hogan, Project Manager (360) 245-1317
ESTIMATED BASE BID COST RANGE: $ 390,000 to $ 430,000
SUBMITTAL TIME/DATE/LOCATION: Prior to 3:00 PM, Thursday, March 9, 2023
Mark Submittals: Port of Coupeville
Attn.: Chris Michalopoulos, Executive Director
Mary Hogan, Project Manager
Mail to: P.O Box 128, Greenbank, WA 98253-0130
OR Hand Deliver: March 9, 2023 between 1PM & 3PM only to:
765 Wonn Road, Suite E, Jim Davis House,
Greenbank, WA 98253
[White House at far back & on the right of parking lot]
PRE-BID WALK-THROUGH: Scheduled for 1PM, February 22, 2023 at
26 Front Street Coupeville, WA 98239
Below are bid plans and the Project Manual for review:
Coupeville Wharf Building Bid Drawings
Coupeville Wharf Emergency Repairs Roof Project Manual
Plans and specifications may also be viewed at the following plan center: Plans and specifications may
be viewed at the following plan centers: Abadan Reprographics & Imaging, Spokane, WA; ARC
Document Solutions, Seattle, WA; ARC Document Solutions, Tacoma, WA; Associated Builders &
Contractors, Spokane, WA; Associated General Contractors, Boise, ID; Builder’s Exchange of
Washington, Everett, WA; Daily Journal of Commerce Plan Center, Portland, OR; Daily Journal of
Commerce, Seattle, WA; Hermiston Plan Center, Hermiston, OR; Contractor Plan Center,
Milwaukie, OR; Ridgeline Graphics (Wenatchee Plan Center), Wenatchee, WA; Spokane Regional
Plan Center, Spokane, WA; Tri-City Construction Council, Kennewick, WA; Walla Walla Valley Plan
Center, Walla Walla, WA; Weekly Construction Reporter, Bellingham, WA; Yakima Plan Center,
Yakima, WA.
Please direct questions regarding this project to the office of the Consultant, RMC Architects, pllc,
Attn: Lexie Costic, lexie.c@rmcarchitects.com 1223 Railroad Avenue, Bellingham, WA 98225,
phone (360) 676-7733.
The State of Washington prevailing wage rates are applicable for this public works project located
in Island County. Bidders are responsible to verify and use the most recent prevailing wage rates.
The “Effective Date” for this project is the Bid Form due date above. The applicable prevailing
wage rates may be found on the Department of Labor & Industries website located at
https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.
The Owner reserves the right to accept or reject any or all bids and to waive informalities.
Coupeville Wharf Rehabilitation Project
Dear Community,
It has been almost three years since our Island County Commissioners awarded the Port a grant to repair the piles/caps, as well as when the Port submitted the JARPA permit. The Port submitted the JARPA December 28th 2019 and received confirmation on January 4th, 2020, this has been a tiring and challenging process, but we are very excited to share with you that we are in the final stages of the process and have signed off on our nearshore mitigation credit, which means a permit for the repairs can be awarded within weeks!
This is an exciting time for the wharf, as well as our community. We have already started the wharf re-roof project, which is now in the final permitting stages. We anticipate the roof repair and new metal shingle roof to be completed in March. We are hoping to be executing the pile project around that timeframe as well.
We are also in the process of working with our engineers for the seismic stabilization of the walls, and hope to execute that Spring. If you visit our wharf building you will notice considerable movement on our West and East facing walls. Though some of this movement is normal, we want to shore up those walls increasing their abilities to handle movement. Part of the pile replacement project is to add eight (8) stainless steal piles to the West and East side of the wharf structure. This will allow for a more stabilized foundation.
We are finalizing the process of purchasing three new sets of double doors (front, back entryway and Penn Cove Outfitters), which should be completed by January. This is the first phase in a total rehabilitation of all doors and windows for the building. Along with this is the rehabilitation and/or replacement of the building siding, which will remain true to spec when it was first built…8″ shiplap siding was used originally and will be the replacement material where needed. We will begin a complete restoration of the siding, windows, and remaining doors in 2024.
We are planning that by the end of 2024, beginning of 2025, the wharf building will have been completely rehabilitated to the highest standards for historic structures, from its shiny new roof, gutters and trim, down through the walls, windows, doors onto the new piles and caps, possibly complete with new deck planking as well.
We will also be starting the permitting process for the replacement of the boat dock in 2023.
It is a joy to be sharing this information with you, as you have been so supportive in this endeavor.
Thank you for the privilege of serving you!
Chris Michalopoulos
Executive Director
Port of Coupeville Fiber Optic Broadband Project
Dear Community,
The Port of Coupeville conducted a Broadband feasibility study, through an awarded CERB Grant in 2020, to determine the need for high speed internet in Central Whidbey. The study clearly showed sections of homes that were vastly underserved. In 2021, the Island County Board of Commissioners and Port of Coupeville partnered on a grant, utilizing .09 RCED Funds, to conduct the grant application, project management, and partnership with an Internet Service Provider (ISP) to build a fiber optic Internet system cover approximately 1000 homes. A grant application was submitted to the Public Works Board to build such a system and the Port of Coupeville was awarded Coupeville $4,842,933.41 in grant funding to build last mile fiber located south and outside the incorporated area of Coupeville.
The system being built is called a Lit System, and this means that after it is constructed, even though the management and maintenance contract is with one ISP, other Internet Service Providers may also compete over the same system. This is called an Open Access Network and is a requirement of the PWB grant. This produces competition between ISP’s and insures a competitive rate and speed offering for the communities the system serves.
The Port of Coupeville hired Petrichor LLC, as consultants to guide the us through the project phases.
This fall the port completed the additional paperwork requested by PWB and executed the contract for this project. The port is ready to move forward.
Next Steps:
- Port and Petrichor staff to drive out the project area with Astound staff to determine the preliminary design and updated construction cost estimate.
- Commitment by Port and an ISP to draft an agreement for management and maintenance of the system.
- Port to issue Request for Proposal (RFP) for design based on construction drive out. RFP process takes a minimum of four weeks.
We look forward to updating this project in the months to come. If you would like to learn more about the areas of coverage, please contact the Executive Director, Chris Michalopoulos.
Thank you for the privilege of serving you!
Chris Michalopoulos
Executive Director
Port of Coupeville Bid Information for Designing FttP in Coupeville
PORT OF COUPEVILLE
REQUEST FOR PROPOSAL FOR FIBER-TO-THE-PREMISE DESIGN WORK
Background:
The Port of Coupeville (Project Owner) project provides Fiber-to-the-Premise to serve all premises within the Project Area (Exhibit A). This bid is for Professional Services for the Public Works Board (PWB) Broadband PWB Broadband Project, Port of Coupeville Fiber-to-the-Premise.
Last mile fiber needs to be designed for construction to every premise within the Project Area for the Port of Coupeville.
The last-mile component of this project is the aerial and underground (where poles are unavailable) construction of fiber to every premise in the Project Area. The system architecture foundation will be an open access system. A single strand of fiber will be provisioned for every home, connecting back to a distribution point to be identified during the design process (either a new cabinet or existing facilities).
Submission:
Proposals can be dropped at the Port of Coupeville office, located at 765 Wonn Road, Suite E, Jim Davis House, Greenbank, WA 98253, or mailed to PO BOX 128, Greenbank, WA, 98253, or by email to projectmanager@portofcoupeville.org until 5 PM PST, March 17, 2023.
Please identify proposals on the outside of the envelope or on the email subject line as:
“PWB BROADBAND CONSTRUCTION PROFESSIONAL SERVICES – DESIGN”
For more information or for the Proposal documents go to our website https://portoc.org/port-projects/ or please email brenda@petrichorbroadband.com or call 509-330-6649.
Statement of Need (Scope):
This Request for Proposals (RFP) is intended to solicit proposals from fiber design firms to supply the Project Owner with a fiber-to-the-home design for the Project.
The services expected to be delivered as part of this procurement must include but are not limited to:
- Assist with right-of-way acquisition as required
- Aerial and underground design and construction drawings, including drops to each premise identified in the project boundaries
- Pole contact design, application and closeout
- Survey of poles and the ability to provide the survey work to the pole owner(s), as requested through the pole permitting process
- Ability to interface with multiple municipalities and agencies to coordinate route requirements
- Assist in preparation of construction bid documents and participate in any pre-bid or pre-contract meeting
- Ability to respond to design questions during the construction process
- Provide any documentation for permitting, as required
Evaluation Criteria:
Proposals will be evaluated on the following criteria:
- Key staff qualifications/experience
- Experience with broadband design, permitting, and construction in the Project Area or surrounding areas
- Quality of outline of project elements and proposed timeline for completion
- Ability to deliver the services as outlined in the statement of need
- An estimate of the total costs of the Project
- A timeline for the design of the Project, including but not limited to: preliminary design for review, bill of materials, list of addresses requiring underground drops, permitting, final design for bid documents
Proposal Elements:
Proposals must include submission of the following information:
- Company profile, including qualifications (background, experience, applicable business licenses)
- Company experience in performing similar services
- References for previous fiber design work, including project descriptions
- Other information demonstrating the firm’s capabilities and qualifications to perform the anticipated services
- Outline of project elements and timeline for completion of each
- An estimate of the total costs of the Project
Contract:
The Project Owner may negotiate a contract with the firm it determines the most qualified, but the Project Owner shall have no obligation to enter any such negotiations and, if it does so, the Project Owner reserves the right to terminate the negotiations without obligation and not execute a contract for the services.
Proposal Terms and Conditions:
Proposals must be in writing and address each of the elements outlined in the Request for Proposal (RFP). Submittals should be delivered or mailed to 765 Wonn Road, Suite E, Greenbank, WA 98253 or emailed to projectmanager@portofcoupeville.org by 5 pm PST, March 17, 2023. Proposals received after that date shall be considered subject to the acceptance of a prior received proposal. Faxed submissions will not be accepted. All submissions become the property of the Project Owner and will not be returned. All conditions contained in this RFP are considered accepted by the Proposer in any proposal submitted. The proposal pricing will remain in effect for at least ninety (90) days after the date of submission. Proposers shall submit signed proposals on company letterhead. Proposals by a partnership should be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed in either case by the signature and title of the person signing. Proposals by corporations must be signed with the name of the corporation, followed by the signature and designation of the president, vice president, or person authorized to legally bind the corporation to a contract. By signing the Proposal, the signer acknowledges that they are authorized and duly bound to execute the document on behalf of the Proposer and that their signature is binding upon the Proposer.
The Project Owner reserves the right to request clarification of information submitted, and to request additional information to any submission. The Project Owner reserves the right to reject any and all proposals or to waive any irregularity. The Port of Coupeville is an equal opportunity and affirmative action employer.
Small, Minority and women-owned firms are encouraged to submit proposals.
This Project is being supported, in whole or in part, by federal award number CPFFN0145 awarded to State of Washington by the U.S. Department of the Treasury. This Project was awarded by the US Department of the Treasury. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the US Department of the Treasury. Grant funds are administered by the America Rescue Plan Act, Coronavirus Capital Projects Funds, Washington State Public Works Board.
Want to do business with the Port?
The Port of Coupeville subscribes to MRSC Rosters, a shared online database for Small Works, Consultants, and Vendors. To be eligible to work on projects you are required to register (FREE) at www.mrscrosters.org and select the Port of Coupeville in your account. If you are already a member of MRSC Rosters please add the Port of Coupeville to your account.
For registration questions, please contact MRSC Rosters at mrscrosters@mrsc.org or 206-436-3798. If you have questions about Port of Coupeville projects please contact us at executivedirector@portofcoupeville.org or 360-222-3151.
