Home of the Historic Coupeville Wharf and Greenbank Farm in the Heart of Whidbey Island

Port Projects


Current Projects

Port of Coupeville Broadband Project

Professional Services Cultural Resources Plan

Proposals will be received by the Port of Coupeville, located at 765 Wonn Rd, Suite E, Jim Davis House, Greenbank Farm, WA 98253 or by email to projectmanager@portofcoupeville.org until 3 PM, August 16, 2023, for Professional Services for the Public Works Board (PWB) Broadband Project, Port of Coupeville Fiber-to-the-Premise.

The Port of Coupeville is seeking proposals for fiber design work from interested parties for its proposed Fiber-to-the-Premise Network near Coupeville, Washington.

  1. Conduct a WISAARD review of the entire project
  2. Prepare a Monitoring Plan for the project that is informed by the WISAARD review

Availability of Proposal Documents: Please email brenda@petrichorbroadband.com or call 509-330-6649 for proposal documents.

Please identify proposals on the outside of the envelope or in the email subject line as:

“PWB BROADBAND CONSTRUCTION PROFESSIONAL SERVICES- CULTURAL RESOURCES PLAN”

The Port of Coupeville is an equal opportunity and affirmative action employer. The Port of Coupeville reserves the right to accept or reject any or all proposals.

Small, Minority and women-owned firms are encouraged to submit proposals.

This Project is being supported, in whole or in part, by federal award number CPFFN0145 awarded to State of Washington by the U.S. Department of the Treasury. This Project was awarded by the US Department of the Treasury. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the US Department of the Treasury.  Grant funds are administered by the America Rescue Plan Act, Coronavirus Capital Projects Funds, Washington State Public Works Board.

For more information, contact Petrichor Broadband, LLC at brenda@petrichorbroadband.com or 509-330-6649.

RFP_Cultural Resources Plan_Coupeville FTTX

Coupeville Wharf Pile & Cap RFP Information

REQUEST FOR PROPOSALS 

PORT OF COUPEVILLE, COUPEVILLE WHARF PILE REPAIRS 

PROPOSALS DUE: JULY 11, 2023

Addendum #1 Listed Below 

OPENING

Sealed cost proposals will be received via U.S. Mail at P.O. Box 128, Greenbank, WA 98253-0130 or at the Port of Coupeville office at 765 Wonn Road, Building E, Jim Davis House, Greenbank, WA 98253 until 4:30 p.m. on Thursday, July 11, 2023, after which they will be publicly opened and read aloud.  Proposals received after that time will not be considered and will be returned unopened.

PROJECT LOCATION

Coupeville Wharf, 26 Front Street, Coupeville, WA, 98239, Island County

SCOPE OF WORK

The Base Bid Work consists of the removal and disposal of approximately 27 deteriorated timber piles, the removal, disposal, and replacement of approximately 300 linear feet of timber pile cap, the repair and jacketing of 23 deteriorated timber piles, shimming the tops of ten (10) existing timber piles, and the installation of eight (8) new steel pipe piles with bolted connections to the pile cap caps.  The work also includes the supply and installation of steel hold-downs and splice plates required for the pile cap replacement and pile repairs.  Additive Work may include additional pile cap replacement and additional pile repairs with jackets. 

PROJECT COMPLETION AND WORK WINDOW

All Work must be complete prior to December 31, 2023, and all in-water work must be performed after September 15, 2023.  It is the Port of Coupeville’s intention for the Contractor to order the replacement pile cap and pile repair materials, along with the steel pipe piles, as soon as practical so that expiring grant funds can be utilized.

The fuel float must remain operational throughout the project and may not be shut down for more than four (4) consecutive calendar days.  The proposed shut-down days must be scheduled with the Port of Coupeville no later than September 1, 2023.

FUNDS

The project is fully funded by the Port of Coupeville.  For informational purposes, the total project cost is estimated to be between $775,000 and $930,000.  Award of the Contract shall be based on the lowest, responsive proposal received from qualified bidders, at the Port of Coupeville’s sole discretion, and the available budget.

PROJECT PLANS

Project Plans and Project Manual may be examined, by appointment, at the Port of Coupeville office, 765 Wonn Road, Building E, Jim Davis House, Greenbank, WA (360) 222-3151 or at the office of the Engineer, Marine Structures Engineering, Inc., 1004 – 7th Street, Suite 201 in Anacortes (360) 466-8627.  Copies of Project Plans and Project Manuals will be distributed by electronic mail.  Projects plans and Manual are not available for self-download on the Port’s website or other online plans centers.  To request a set of Project Plans and Project Manual, contact Mr. Kelly LaFave at Marine Structures Engineering, Inc. by telephone at (360) 466-8627 or by e-mail at KDLaFave@msn.com.

PRE-PROPOSAL MEETING

A non-mandatory pre-proposal meeting is scheduled for Thursday, June 15, 2023, at 10:00 am at the Coupeville Wharf, 26 Front Street in Coupeville.

PRE-PROPOSAL QUESTIONS

All Pre-Proposal questions and requests for clarification must be in writing and sent via e-mail to Mr. Kelly LaFave at KDLaFave@msn.com.  Responses to questions will be issued via addenda and forwarded to all registered plans holders via e-mail.

PROPOSAL SECURITY

All proposals shall be accompanied by a certified check, cashier’s check, postal money order or Bid Bond made payable to the Port of Coupeville in an amount of not less than five percent (5%) of the amount of such Proposal.  The check or Bid Bond shall be given as a guarantee that the proposer shall execute such contract as may be awarded to it in conformity with its proposal and with the contract documents and shall provide surety bonds and proof of insurance as required by the contract documents, within ten (10) calendar days after notification of the award of contract.

AWARD OF CONTRACT

The Port of Coupeville reserves the right to reject any and all proposals or waive any informality in the bidding and to make the award deemed to be in the best interest of the Port of Coupeville.  It is the intent of the Port to begin this project as soon as practical and to issue an Intent to Award within 15 days, however, no proposer shall withdraw his or her proposal for a period of thirty (30) days after the date set for the proposal opening.

Contract ADD #1

Coupeville Wharf Pile Repairs ADD #1

Coupeville General ADD #1

Performance Bond ADD #1

Payment Bond ADD #1

Coupeville Wharf MMMP

Coupeville Wharf Pile Repairs ADD #2

 

 

 

Request for Proposal – Port of Coupeville  Fuel Tank Replacement Project

Bid/RFP Due Date: Friday, July 21, 2023

Bid/RFP Status: Open

REQUEST FOR PROPOSALS

Port of Coupeville Fuel Tank Replacement

The Port of Coupeville requests proposals from firms to procure, install, test, and instruct owner’s representative for new underground double-wall two compartment fiberglass fuel tank. Work shall include de-commissioning and removal and safe disposal of existing underground fuel tank.

A mandatory pre-proposal site visit will be held June 29, 2023 at 10:00 AM at the project site at The Port of Coupeville, 24 Front Street, Coupeville, Washington 98239. POC is Thomas E. Pressler, Pressler Engineering, Inc. (425) 485-3002, email: tpressler@presslereng.com.

Proposals must adhere to requirements set forth in the complete RFP document which is also available upon request. Requests for the complete RFP may be directed to: Thomas Pressler, Pressler Engineering, Inc. at 22122 20th Ave SE, Suite 161, Bothell, Washington 98021

Phone (425) 485-3002, e-mail: tpressler@presslereng.com

If you wish to receive any possible future addendums for this project, please email tpressler@presslereng.com with your name, address, phone, and email address or call (425) 485-3002 to be placed on the plan holders list.

Time and Place to Submit Proposals:

One original or e-mailed copy of the proposal must be received by 2:00 PM on the 21st of July 2023. Proposals submitted after the above stated time will not be considered. All proposals accepted by the Port of Coupeville shall remain valid for a period of 90 calendar days from the date accepted by the Port of Coupeville.

Port of Coupeville – Addendum No. 1

Port of Coupeville – Addendum No. 2

Port of Coupeville – Addendum No. 3

Port of Coupeville – Addendum No. 4

30 Day Notice

Installation of New UST(S)

WAC 173-360 A-0310 (4)

Permanent Checklist 

30 Day Notice – 2

UST – Addendum 

Coupeville Wharf Rehabilitation Project

Dear Community,

It has been almost five years since our Island County Commissioners awarded the Port a grant to repair the piles/caps, as well as when the Port submitted the JARPA permit.  The Port submitted the JARPA December 28th 2019 and received the permit exactly three years later on December 28th, 2022!  This has been a tiring and challenging process, but we are now moving forward!

This is an exciting time for the wharf, as well as our community.  We started the wharf re-roof project the end of April, and the wharf should have a new roof by May 24th!  The gutters should be completed by the end of May.

We will be going out to bid for the long anticipated pile & cap repair June 3rd, with a notice to proceed work for September 15th.  We are planning on all work being finished by December 31st, 2023!

We are also in the process of working with our engineers for the seismic stabilization of the walls, and hope to execute that Spring of 2024.  If you visit our wharf building you will notice considerable movement on our West and East facing walls.  Though some of this movement is normal, we want to shore up those walls increasing their abilities to handle movement.  Part of the pile replacement project is to add eight (8) stainless steal piles to the West and East side of the wharf structure.  This will allow for a more stabilized foundation.

We are finalizing the process of purchasing three new sets of double doors (front, back entryway and Penn Cove Outfitters), which should be completed by September 2023. This is the first phase in a total rehabilitation of all doors and windows for the building.  Along with this is the rehabilitation and/or replacement of the building siding, which will remain true to spec when it was first built, utilizing 8″ shiplap siding.  We will begin a complete restoration of the siding, windows, and remaining doors in 2024.

We are planning that by the end of 2024, beginning of 2025, the wharf building will have been completely rehabilitated to the highest standards for historic structures, from its shiny new roof, gutters and trim, down through the walls, windows, doors onto the new piles and caps, possibly complete with new deck planking as well.

We will also be starting the permitting process for the replacement of the boat dock in 2023.

Here is a list of other projects that have been completed:

  • New water line
  • New sewer line
  • New sewage pump out for boaters
  • Fiber Optic Internet run out to wharf shack
  • In process of engineering options for a more efficient septic system
  • In process of replacing fuel tanks

It is a joy to be sharing this information with you, as you have been so supportive in this endeavor.

 

Thank you for the privilege of serving you!

Chris Michalopoulos

Executive Director

 

Port of Coupeville Fiber Optic Broadband Project

Dear Community,

The Port of Coupeville conducted a Broadband feasibility study, through an awarded CERB Grant in 2020, to determine the need for high speed internet in Central Whidbey.  The study clearly showed sections of homes that were vastly underserved.  In 2021, the Island County Board of Commissioners and Port of Coupeville partnered on a grant, utilizing .09 RCED Funds, to conduct the grant application, project management, and partnership with an Internet Service Provider (ISP) to build a fiber optic Internet system cover approximately 1000 homes.  A grant application was submitted to the Public Works Board to build such a system and the Port of Coupeville was awarded Coupeville $4,842,933.41 in grant funding to build last mile fiber located south and outside the incorporated area of Coupeville.

The system being built is called a Dark Fiber System, and this means that after it is constructed, Internet Service Providers may rent space, install their equipment, and compete for customers over the same system.  This is called an Open Access Network and is a requirement of the PWB grant.  This produces competition between ISP’s and insures a competitive rate and speed offering for the communities the system serves.

The Port of Coupeville hired Petrichor LLC, as consultants to guide the us through the project phases.

Funding for the project is supported with two separate grants awarded to the Port, one from the Public Works Board for $4.7 million, and another from the Washington State Broadband Office for $1.6 million.

The Port, through a bid process, has selected Mid State Consultants to engineer and design the network, representing just over 1000 homes!

Next Steps:

  • Port and Petrichor staff to drive out the project area with the engineers to determine the preliminary design and updated construction cost estimate.
  • Once the design is finalized, a bid will be advertised for the construction of the system.

We look forward to updating this project in the months to come.  If you would like to learn more about the areas of coverage, please contact the Executive Director, Chris Michalopoulos.

Thank you for the privilege of serving you!

Chris Michalopoulos

Executive Director

Want to do business with the Port?

The Port of Coupeville subscribes to MRSC Rosters, a shared online database for Small Works, Consultants, and Vendors. To be eligible to work on projects you are required to register (FREE) at www.mrscrosters.org and select the Port of Coupeville in your account. If you are already a member of MRSC Rosters please add the Port of Coupeville to your account.

For registration questions, please contact MRSC Rosters at mrscrosters@mrsc.org or 206-436-3798. If you have questions about Port of Coupeville projects please contact us at executivedirector@portofcoupeville.org or 360-222-3151.

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