REQUEST FOR PROPOSALS
PORT OF COUPEVILLE, COUPEVILLE TRANSIENT FLOATS REPLACEMENT
PROPOSALS DUE: OCTOBER 9, 2025
OPENING
Sealed cost proposals will be received via U.S. Mail at P.O. Box 128, Greenbank, WA 98253-0130 or at the Port of Coupeville office at 765 Wonn Road, Building E, Jim Davis House, Greenbank, WA 98253 until 2:00 p.m. on Thursday, October 9, 2025, after which they will be publicly opened and read aloud. Proposals received after that time will not be considered and will be returned unopened.
PROJECT LOCATION
Coupeville Wharf, 26 Front Street, Coupeville, WA, 98239, Island County
SCOPE OF WORK
The Work consists of the removal and disposal of approximately 2,630 square feet of timber floats, ten (10) timber piles, and one (1) 3’ x 40’ steel gangway. The Work also includes the manufacture and installation of approximately 2,560 square feet of new timber floats, the supply and installation of eight (8) steel pipe piles, one (1) 4’ x 60’ aluminum gangway, and float safety appurtenances.
PROJECT COMPLETION AND WORK WINDOW
All Work must be 100% complete before March 15, 2026, and all in-water work must be performed before February 15, 2026.
The fuel float at the nearby Coupeville Wharf must remain operational throughout the project
FUNDS
The project is fully funded by the Port of Coupeville. For informational purposes, the total project cost is estimated to be between $915,000 and $1,050,000. Award of the Contract shall be based on the lowest, responsive proposal received from qualified bidders, at the Port of Coupeville’s sole discretion, and the available budget.
PROJECT PLANS
Project Plans and Project Manual may be examined, by appointment, at the Port of Coupeville office, 765 Wonn Road, Building E, Jim Davis House, Greenbank, WA (360) 222-3151 or at the office of the Engineer, Marine Structures Engineering, Inc., 1004 – 7th Street, Suite 201 in Anacortes (360) 466-8627. Copies of Project Plans and Project Manuals will be distributed by electronic mail. Project plans and manuals are not available for self-download on the Port’s website or other online plan centers. To request a set of Project Plans and Project Manual, contact Mr. Kelly LaFave at Marine Structures Engineering, Inc. by e-mail at KDLaFave@msn.com.
PRE-PROPOSAL MEETING
A non-mandatory pre-proposal meeting is scheduled for Thursday, September 25, 2025, at 10:00 am at the Coupeville Wharf, 26 Front Street in Coupeville.
PRE-PROPOSAL QUESTIONS
All Pre-Proposal questions and requests for clarification must be in writing and sent via e-mail to Mr. Kelly LaFave at KDLaFave@msn.com. Responses to questions will be issued via addenda and forwarded to all registered plan holders via e-mail.
PROPOSAL SECURITY
All proposals shall be accompanied by a certified check, cashier’s check, postal money order, or Bid Bond made payable to the Port of Coupeville in an amount of not less than five percent (5%) of the amount of such Proposal. The check or Bid Bond shall be given as a guarantee that the proposer shall execute such contract as may be awarded to it in conformity with its proposal and with the contract documents, and shall provide surety bonds and proof of insurance as required by the contract documents, within ten (10) calendar days after notification of the award of the contract.
AWARD OF CONTRACT
The Port of Coupeville reserves the right to reject any and all proposals or waive any informality in the bidding and to make the award as deemed to be in the best interest of the Port of Coupeville. The Port intends to begin this project as soon as practical and to issue an Intent to Award within 15 days; however, no proposer shall withdraw his or her proposal for a period of thirty (30) days after the date set for the proposal opening.